How to Write a Janitorial Service Proposal

By Lanee' Blunt

Writing a proposal for a janitorial service requires careful preparing before you write it.  A cleaning proposal is different from a cleaning bid because it requires you to present a packet of information about your company that consists of information about your company, service, and the bid price. Start with an outline this will help you organize your thoughts and help you prepare the information that needs to go into the proposal.

Moderately Challenging

Things You’ll Need

  • Brochures
  • Business cards
  • Report cover
  • Insurance certificate
  • Service agreement

Executive summary section

Start this section of the proposal with why they should use your company. Give them an excellent reason why they should choose your company over the competition. Provide a straight forward precise description of your ability to meet the requirements of the requested work.

Resume and qualifications 

Write about your qualifications and your experience with similar jobs. Tell the evaluator the responsibilities of key personnel and subcontractors. Give the qualifications of your staff profile and the number of hourly, part-time employees, and supervisors employed by the business.

Price for the project

Explain your proposed price based on the budget detail.  Provide a Cleaning bid sheet with the price you are proposing.

Address topics in the request for proposal (RFP) 

Answer the topics in the same sequence that they are in the RFP. Answer all of the “major topic questions” in essay form.  Give your complete description of  your ability to meet the requirements in the RFP. Remember, you’re not trying to write an academic paper with slow dull reading, but this is persuasive expository prose. Answer the topics of the RFP by keeping your sentences and your paragraphs short. Create a lot of white space with frequent paragraphing.

Provide a copy of your documented Quality Control Plan. Provide a copy of your Hazard Communication Plan when asked. 

Proofread the proposal for typos and errors

Avoid mistakes that may cause your proposal to be turned down with careless errors.


Professionally package the proposal with a glossy cover and use a letterhead with good quality paper.
Gather the brochures and your business cards that need to be submitted with the proposal make sure that you have all of the information needed before your deadline. Keep your writing direct and avoid a lot of unnecessary adjectives.


Fedmarket: How Are Winning Proposals Written
Onvia: First Steps to a Winning Proposal
Findfrp: How to Write Proposal
Clean Outlook: Creating a Cleaning Proposal
[Image of Janitor] (n.d). Retrieved from http://www.janitorialservicebellevue.com/janitorial-service-bellevue-services.html; http://azizico.com


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