How to Write a Proposal to Bid on a Job

By Lanee’ Blunt

Writing an effective proposal can win you the bid. It is important that you come up with the most accurate cost estimate and develop a low-competitive priced bid. A bid proposal is necessary for a business to be considered on a project, and is usually part of a sealed bidding process.

Read the request for proposal (RFP) several times before preparing the bid. Address the major topics in the RFP making sure that you have a clear understanding of the specifications and requirements. Gather all of the information and complete all required forms that must be submitted with the bid.

Write your bid response. Write the company profile section. Include information about your small business, your experience, and your method of performance. Tell the reader why they should hire your company. Give your work references or samples of the type of work you have performed.

Performance section explains how your company will do the job. Focus on the highlights of your business. What are the benefits of using your business?
Provide a list of your employees and resumes of key personnel. All of your senior staff should have professional resumes included in the proposal. Write a detailed description of your business, your experience, and the date you established the company.

Cost section. The bidding price should come out of the budget detail, the cost of material if any; labor, overhead, packaging and transportation. The price should meet the supplier’s rate of return objectives.

Attach financial statements, compliance reports, certificates, licenses, and company brochures with your bid proposal.


SBA: Bidding on Federal Construction Projects 
Findfrp: How to Write a Proposal or Respond to a Bid Solicitation
Rfp Templates: Bid Responsiveness Determination


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