How to Write an Effective Change Proposal

By Lanee' Blunt

You must have a clear understanding of the change proposals objectives, technical scope, cost and schedule constraints for the preparation. The change proposal must be submitted on time and it must be complete and informative.
A change proposal is a formal proposal to change the level of service or funding for activities or to effect changes to the scope of work. The change analysis proposal must be planned and then there has to be a coordinated effort between the client and the contractor. 

Moderately changeling

Things You’ll Need
Supplementary information to support change
Test data
Technical documentation

Write a succinct title. Address your title by a name that will be descriptive and easily remembered because it will be used for reference purposes, for questions, and for discussions.

Write a summary of the request. Start the summary informing the client of what is being requested. Address the problem and the need. Explain why the problem cannot be resolved.  Explain why current efforts are not effective.

Write the “analysis” section and explain the background and history of the program or service. Write about the recent program changes, other similar activities, and explain if they are affective. State the impact on the facility and what the capital needs are.

Write the “justification or reason” section and explain how the proposal is consistent with the strategic plan.  Identify the objectives that will support your change analysis proposal.  Explain in detail the reason that the change will affect the quality of the service.  State in this section why the recommended program is the correct way and give benefits of this program. Explain the urgency and if it has to be done now state the reason for the urgency.
Support the recommendation with facts that back up every thing that you have stated.

Write the “cost information” section and include the final price. Identify the goals that you want achieved. Stress the benefits of the finished plan including the evaluation.

Present an analysis on why you believe the recommendation meets the problem, and explain why it is feasible. What will happen if the work is not done? Write the time table, and include the dates by which you propose the implementation of the request.

If your proposal is lengthy make sure that you answer each section in detail and justify your solution.

NATO: Standardization Document Change Proposal     

California Gov: How to Write an Effective Budget Change Proposal

Product Lifecycle Management: Engineering Change Proposal


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