How to Write a Construction Bid Letter

By Lanee' Blunt

Write a professional bid letter--

Writing a construction bid letter can win you the bid. You must make sure that your letter looks professional. The letter must be planned before you begin to write it. This will be part of the sealed bidding process and it will be different from writing a proposal.


Things You’ll Need
Cost of material
Cover report
White printer paper

Knowledge of the Requirements
 Make sure that you understand the full requirements of the scope of work. Study the specifications and requirements of the invitation for bids (IFB).

Write your Bid Response
Write the date of the letter and the legal name of your contracting company. The project name of which will be assigned to the contractor. Write a paragraph about your company. Write about your work experience as a contractor including the number of years. Give samples of the type of work performed. The second paragraph tells how your organization will perform the work. The format of the letter is not that important just make sure that it is professional looking and on your company letterhead.

Your bid price should come out of the budget detail, the materials, labor, overhead, packaging and transportation. The price must meet the supplier’s rate of return objectives.

The bid letter look should professional and on good quality paper. Use your letterhead stationary and a glossy cover. Proofread the letter for typos and errors. Submit all of the necessary attachments that must be included with the IFB.

SBA: Bidding on Federal Construction Projects

RFP Templates: Bid Responsiveness Determination


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