How to Write a Residential Painting Bid Letter

By Lanee’ Blunt
Write a residential painting
bid letter and win the bid--
Image by Deafstar.

Writing a professional residential painting bid is important for winning the bid.  In some instances the contractor with the strongest technical proposal are interviewed to be considered for the list of finalists.  It is important that you write a strong bid letter so get the measurements and details for the paint job before you write the painting bid. 

Knowledge of the requirements 

Before you prepare the bid make sure that you have a full understanding of the SOW or RFP by studying the specifications of the job.  Measure everything so you can calculate how much materials you will need.  Talk about the colors and make sure that you get the clients input about the job.  Estimate your manpower and how many workers you will need to complete the job. Examine all of the specifications and read the RFP several times.

Write your Bid Response

Start the first paragraph about your company, your experience, expertise, and your work references.

Second Paragraph

Tell the client or evaluator how you plan to deliver, how your firm will perform what rooms will get custom painting, or if cabinets will be removed and stripped and stained.


The price you are offering in the bid should come out of the budget detail, the materials, and labor. 

Professional Packaging

Use your company letterhead stationery. The painting bid should look professional on good quality paper. Use a glossy cover. Include sample color schemes, computer generated photos of how the finished turnout of the room will look after painting. Include your contact information, brochure and business card.

GSA: Bidding on Federal Construction Projects


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