3:40 PM
Lanee' Blunt
By Lanee’ Blunt
Writing a small business bid
letter requires different things to consider when preparing the bid. Start with
an outline this will help you organize information that needs to go into the
bid letter.
Writing a bid letter can win
you the bid. A purchasing bid letter has to be planned before you begin the
initial writing. In most cases the bid will go to the lowest-priced responsible
bidder. They are evaluated with no discussion held with the bidders.
Difficulty
Moderate
Things You’ll Need
Cost of material
Cover reports
Financial statements
Certificates and licenses
Analyze the requirements. Before you prepare the bid make sure you have a
full understanding by studying the specifications and requirements to make the
purchase. Examine all the
specifications, read the IFP several times.
Write the “Company profile”
section. Write about your qualifications and your experience with similar
jobs. Include the bidder’s
identification number, number of employees. Tell the evaluators the
responsibilities of key personnel and subcontractors. Add client references.
Write your response. Start the first paragraph with a section about your company. Bids
include the experience, expertise, and a reliability section and the method of
performance. Tell the procurement staff or the business venture about your
organization your experience and your work references or samples of the type of
work performed. The second paragraph is the performance section and it should tell
how your organization will perform when you buy the business venture, or
deliver the goods requested in the bid document. The format is not that
important just make sure you have all the information included.
Cost
Your bid price should come
out of the budget detail, the materials, labor, overhead, packaging and
transportation. The price must meet the supplier’s rate of return objectives.
Tips
Make sure that the bid is
signed.
Do not leave out attachment,
for example financial statements, compliance reports, certificates, licenses,
etc.
Posted in: Business services
